Optimized Storage in macOS Sierra and later* can save space by storing your content in iCloud and making it available on demand. When storage space is needed, files, photos, movies, email attachments, and other files that you seldom use are stored in iCloud automatically. Each file stays right where you last saved it, and downloads when you open it. Files that you’ve used recently remain on your Mac, along with optimized versions of your photos.
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* If you haven't yet upgraded to macOS Sierra or later, learn about other ways to free up storage space.
Find out how much storage is available on your Mac
Choose Apple menu > About This Mac, then click Storage. Each segment of the bar is an estimate of the storage space used by a category of files. Move your pointer over each segment for more detail.
Click the Manage button to open the Storage Management window, pictured below. This button is available only in macOS Sierra or later.
Manage storage on your Mac
The Storage Management window offers recommendations for optimizing your storage. If some recommendations are already turned on, you will see fewer recommendations.
Store in iCloud
Click the Store in iCloud button, then choose from these options:
Desktop and Documents. Store all files from these two locations in iCloud Drive. When storage space is needed, only the files you recently opened are kept on your Mac, so that you can easily work offline. Files stored only in iCloud show a download icon , which you can double-click to download the original file. Learn more about this feature.
Photos. Store all original, full-resolution photos and videos in iCloud Photos. When storage space is needed, only space-saving (optimized) versions of photos are kept on your Mac. To download the original photo or video, just open it.
Messages. Store all messages and attachments in iCloud. When storage space is needed, only the messages and attachments you recently opened are kept on your Mac. Learn more about Messages in iCloud.
Storing files in iCloud uses the storage space in your iCloud storage plan. If you reach or exceed your iCloud storage limit, you can either buy more iCloud storage or make more iCloud storage available. iCloud storage starts at 50GB for $0.99 (USD) a month, and you can purchase additional storage directly from your Apple device. Learn more about prices in your region.
Optimize Storage
Click the Optimize button, then choose from these options.
Automatically remove watched movies and TV shows. When storage space is needed, movies or TV shows that you purchased from the iTunes Store and already watched are removed from your Mac. Click the download icon next to a movie or TV show to download it again.
Download only recent attachments. Mail automatically downloads only the attachments that you recently received. You can manually download any attachments at any time by opening the email or attachment, or saving the attachment to your Mac.
Don't automatically download attachments. Mail downloads an attachment only when you open the email or attachment, or save the attachment to your Mac.
Optimizing storage for movies, TV shows, and email attachments doesn't require iCloud storage space.
Empty Trash Automatically
System Cleanup Utility
Empty Trash Automatically permanently deletes files that have been in the Trash for more than 30 days.
Reduce Clutter
Reduce Clutter helps you to identify large files and files you might no longer need. Click the Review Files button, then choose any of the file categories in the sidebar, such as Applications, Documents, Music Creation, or Trash.
You can delete the files in some categories directly from this window. Other categories show the total storage space used by the files in each app. You can then open the app and decide whether to delete files from within it.
Learn how to redownload apps, music, movies, TV shows, and books.
Where to find the settings for each feature
The button for each recommendation in the Storage Management window affects one or more settings in other apps. You can also control those settings directly within each app.
If you're using macOS Catalina, choose Apple menu > System Preferences, click Apple ID, then select iCloud in the sidebar: Store in iCloud turns on the Optimize Mac Storage setting on the right. Then click Options next to iCloud Drive: Store in iCloud turns on the Desktop & Documents Folders setting. To turn off iCloud Drive entirely, deselect iCloud Drive. In macOS Mojave or earlier, choose Apple menu > System Preferences, click iCloud, then click Options next to iCloud Drive. Store in iCloud turns on the Desktop & Documents Folders and Optimize Mac Storage settings.
In Photos, choose Photos > Preferences, then click iCloud. Store in iCloud selects iCloud Photos and Optimize Mac Storage.
In Messages, choose Messages > Preferences, then click iMessage. Store in iCloud selects Enable Messages in iCloud.
If you're using macOS Catalina, open the Apple TV app, choose TV > Preferences from the menu bar, then click Files. Optimize Storage selects “Automatically delete watched movies and TV shows.” In macOS Mojave or earlier, open iTunes, choose iTunes > Preferences from the menu bar, then click Advanced. Optimize Storage selects “Automatically delete watched movies and TV shows.”
In Mail, choose Mail > Preferences from the menu bar, then click Accounts. In the Account Information section on the right, Optimize Storage sets the Download Attachments menu to either Recent or None.
Empty Trash Automatically: From the Finder, choose Finder > Preferences, then click Advanced. Empty Trash Automatically selects “Remove items from the Trash after 30 days.”
Other ways that macOS helps automatically save space
With macOS Sierra or later, your Mac automatically takes these additional steps to save storage space:
Detects duplicate downloads in Safari, keeping only the most recent version of the download
Reminds you to delete used app installers
Removes old fonts, languages, and dictionaries that aren't being used
Clears caches, logs, and other unnecessary data when storage space is needed
How to free up storage space manually
Even without using the Optimized Storage features of Sierra or later, you can take other steps to make more storage space available:
Music, movies, and other media can use a lot of storage space. Learn how to delete music, movies, and TV shows from your device.
Delete other files that you no longer need by moving them to the Trash, then emptying the Trash. The Downloads folder is good place to look for files that you might no longer need.
Move files to an external storage device.
Compress files.
Delete unneeded email: In the Mail app, choose Mailbox > Erase Junk Mail. If you no longer need the email in your Trash mailbox, choose Mailbox > Erase Deleted Items.
Learn more
The Storage pane of About This Mac is the best way to determine the amount of storage space available on your Mac. Disk Utility and other apps might show storage categories such as Not Mounted, VM, Recovery, Other Volumes, Free, or Purgeable. Don't rely on these categories to understand how to free up storage space or how much storage space is available for your data.
When you duplicate a file on an APFS-formatted volume, that file doesn't use additional storage space on the volume. Deleting a duplicate file frees up only the space required by any data you might have added to the duplicate. If you no longer need any copies of the file, you can recover all of the storage space by deleting both the duplicate and the original file.
If you're using a pro app and Optimize Mac Storage, learn how to make sure that your projects are always on your Mac and able to access their files.
This post stems from a question by Mike, a reader. You have an old iPad (original, iPad 2, etc.) and over the years, it has become slow, the touch has lost its sensitivity, the apps often load pathetically slowly/get stuck and a bucket-load of other problems crop up. How do you get rid of this?
Cleaning up your iPad can speed it up to a large extent. The most immediate benefits that I have experienced is an enhanced battery performance, a faster, responsive iPad and a better experience overall.
Shaun wrote a post about turning your iPhone into a new device by cleaning up and using a few apps. That’s a good post to start but let’s take a closer look at a few things that you can do to your iPad 1, iPad 2 to get them up to speed.
Is your iPad Running Slow? Here is How to Clean and Speed Up Your Old iPad
Here’s what we’ll be dealing with:
Clearing Out the Data (How to Reformat an iPad)
One of the very first things that you should be doing is clearing out all the stuff. Data gets accumulated over long periods of usage and even if you backup/sync, data just gets accumulated. Most apps store data on the iPhone locally so there’s a lot of usage. Apps like Camera, Photo Booth, Safari, Mail are going to be the top priority.
Of course, you want to keep your data so it’s best to “curate” – erase data that are not required. Sometimes, you think you need a particular data but you don’t touch it for years. So the key is to be very strict in what you want to keep.
Remove stuff that you don’t want from each of the apps that are storing data. You can find out the usage by heading over to Settings → General → Usage.
Once you erase everything else, you can take backups via iTunes/iCloud. iCloud is a better solution if you ask me, but if you’re comfortable with an iTunes backup, use that.
Then, once everything is backed up, head to Settings → General → Reset and reset all things. Remember, you’re going to remove everything – erase all data – and setting up the iPad as new.
The biggest benefit is your iPad is cleared of all the data. You should instantly notice faster processing.
Upgrading to New iOS
Apple tells every device owner to run the latest iOS that they’ve released. This is in general interest, yes, but from my experience, I’ve seen that there’s a peak for every device due to physical limitations. If you’ve not upgraded to the latest, sometimes, it’s okay and better to run a lower version. As such, running a lower version is not going to cause any problem.
So when you decide to Restore via iTunes, decide if you want to upgrade or run the same version the iPad has been running.
In order to install a particular version of the iOS firmware, all you do is:
Download the correct firmware from ipswdownloader.com
Now, connect your iPad to the PC. Open iTunes
Hold Shift and click Restore
Select the IPSW you downloaded
Sometimes errors crop up when you try to downgrade and Apple doesn’t allow that. There are ways to bypass them.
Updating Apps vs. Using “Better” Apps
New, updated apps are larger in size than their older ones. That’s the usual norm because mostly, new features are “added.” Unfortunately, this doesn’t fit well for large apps running on older iOS devices like the iPad 2.
To overcome this problem, there’s just one thing you can do: look for a suitable alternative that’s lesser in size. Yes, that’s a slow and tedious process in several cases. Unlike Android – where you can install older versions of apps from an APK file – you cannot re-install an older version of an app using an IPA file on the iPhone unless you’re a geek deep into jailbreaking and cracked app installation.
The iPad 2 is built to run large apps but over time, this doesn’t go down well with subsequent updates increasing the base-size of the app. That’s why:
You can either refrain from updating an app if you think it’s already occupying quite a lot of the space
You can find alternatives that are minimal in style
Rely on Stock apps
Speaking of apps, as much as possible, rely on stock apps that come bundled with iOS. This way, you’re saving a lot of space and you’re using the resources as envisioned by Apple’s iOS engineers themselves.
Arguably, this isn’t a “fix” but then again, we’re talking about the optimal methods to speed up your iPad. If you’re using a separate reminders app that’s 15MB and stores a lot of data, maybe you should try switching back to the stock Reminders app on your iPad. Ditto with things like Weather, Notes, Calendar, Mail. Mail, especially. And browsers of course.
Jailbreak & More
Jailbreak is funny. Sometimes, an outdated tweak throws things in a mess and the iPad/iOS Device becomes slow, unresponsive or downright non-functional. But of course, I’m not saying that you shouldn’t jailbreak or use tweaks.
If you’ve got an old iPad that’s slow or unresponsive, jailbreak tweaks might be one of the causes. Outdated ones, I mean. Make sure the tweaks you use are up-to-date. Contrasting to the apps from the App Store, outdated tweaks often cause a lot of problems. So it’s better to update them occasionally. Also, find out what tweaks you don’t use and remove them.
The Physical Part: Cleaning, Dry-recharge cycle
Physical cleaning of the iPad can play a vital role in making sure the buttons – especially the home button – works fine. You can use a semi-wet cloth to wipe the dust off the iPad and we’ve also talked about using WD-40 to clean the Home button. (some experts recommend NOT using it or any other water-displacing spray).
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As for the battery, you should – once in a month – allow the iPad battery to dry up completely. And then let it charge to full capacity (while not using it in the meantime). To do this faster, as the iPad battery dries out, turn ON the Airplane mode. Then, charge it to 100% – it usually takes much lesser time now. Ssd external hard drive for macbook air. Once done, you can switch off the Airplane mode and use the iPad normally.
There are of course several limitations. Time takes its toll on the iPad and there are certain things you can’t change. For instance, the touch sensitivity may or may not revert back to normal after you’ve restored the iPad. If it’s a physical issue, there’s basically nothing you can do. However, if it’s just a software glitch, a simple reset sets things right.
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The founder of iGeeksBlog, Dhvanesh, is an Apple aficionado, who cannot stand even a slight innuendo about Apple products. He dons the cap of editor-in-chief to make sure that articles match the quality standard before they are published.